Unified Meeting Operating System (Meeting OS) engineered to run complex councils, assemblies, and board meetings with zero errors, zero paper waste, and military-grade security.
reduction in meeting preparation time
increase in active delegate collaboration & decision alignment
paperless workflow & secure archiving
Seamless integration with existing hardware
One screen for voting, separate remotes for cameras, and completely different panels for microphone management, tracking the agenda, or adjusting the room conditions. A single coordination slip-up by the operator divides the entire rooms focus.
In large-scale assemblies, easily duplicated RFID cards and unverified delegate identities create a constant threat of proxy-voting. A single unverified vote can trigger a devastating constitutional crisis, freeze legislative progress, and legally invalidate high-stakes decisions.
Staff manually distributing physical documents, compiling votes on paper, and dealing with legacy systems that refuse to talk to corporate database infrastructures like SharePoint.
HERA eliminates the need to coordinate disconnected devices. It unites the physical environment (Control Path Automation), the digital session flow (HCP), and seamless remote participation under a single backbone. Microphones, cameras, voting panels, room climate controls, and hybrid participants operate as a single, perfectly synchronized entity.
Tailored to Your Governing Rules & Bylaws (Hyper-Customization)
Every governing body operates under its own legal bylaws and decision-making rules. HERA is fully customizable, from custom GUI designs and menus to specific voting structures and synoptic room layouts. You never have to adapt your legal workflow to our software; HERA conforms perfectly to your statutory requirements. Built entirely on a robust, API-driven backend, HERA’s highly advanced Custom GUI design ecosystem is deeply extensible and continuously open to further development to match your future organizational needs.
Multi-Layered Biometric Trust
Secure your decisions beyond doubt. HERA moves beyond basic PINs and RFID cards to support fingerprint and facial recognition. Every cast vote is guaranteed to belong to the authorized delegate.
Zero-Friction SharePoint Archiving
True paperless efficiency. Pull your meeting agendas directly from your document management systems (DMS), and archive secure, digitally signed PDF reports containing speaker logs and voting charts with a single click.
Global Inclusivity (Multilanguage and LTR RTL Native Support)
Absolute freedom for international assemblies. HERA provides native support for multiple languages alongside Left to Right and Right to Left (e.g., Arabic) reading orientations. Each delegate can customize their individual screen language and layout instantly without affecting others.
Live Session Agility
Live meetings are unpredictable. HERA allows operators to add agenda items, reassign delegate seats, program cards, and update voting privileges in real-time without pausing or freezing the live session.
HCP (Conference Platform Core): The Brain. Centralize all delegates, speaking limits, and voting rights on one screen.
HCC (Camera Control): The Automated Director. Track active speakers automatically without needing dedicated camera crew operators.
HMM (Microphone Management): Perfect Verbal Discipline. Effortlessly orchestrate microphone request lists, chairperson overrides, and strict speaking limits to maintain total courtroom or council order.
HRS (Record & Screen): Secure Digital Memory. Capture multi-channel audio/video, stream live, and archive instantly.
HSM (Screen Management): Visual Clarity. Cast live speaker feeds and interactive charts onto large display layouts.
HSC (Service Call Management): Silent VIP Assistance. Enable delegates to silently request tech support, document updates, or catering directly from their individual screens, route calls automatically, and eliminate meeting disruptions.
Control Path Integration (Automation): Intelligent Space. Program room lighting, blinds, and climate to auto-respond to active agenda scenarios.
HNP (Nameplate Platform): Instant Digital Identity. Automatically generates a high-visibility digital nameplate the moment a delegate logs in, completely eliminating manual seat-tagging and paper waste.
HWP (Web Prompter): Integrated Speech Assistant. Eliminates the need for external teleprompter hardware by casting speech texts directly onto the delegate’s personal screen, sharpening focus and optimizing session timing.
HCD (Custom Delegate GUI Design): Tailored User Experience. Fully customize and optimize delegate-specific screens, menus, and layouts to match your organization’s exact bylaws and brand guidelines.
OPERATIONAL CHOREOGRAPHY
09:45 | Secure Welcome: Board members enter. HERA verifies their identities and seating positions via facial recognition and NFC.
09:50 | Agenda Distribution: Pushed agenda items and PDF documents are sent directly to delegate screens. The participant list syncs automatically.
10:00 | The Perfect Cue: The President starts the session. When a member speaks, the HCC camera frames them automatically, and their speaking limit displays on the wall.
10:15 | Remote Participation and Inclusivity: Off site board members join. A remote delegate chooses a Right to Left Arabic interface while in room participants view their local language preferences.
10:20 | Delegate Screen Presentation: The presenting delegate mirrors their budget graph directly to all individual delegate screens simultaneously with a single click.
10:30 | Secured Decisions: A critical budget vote is called. Delegates vote securely on their units, and the results cast immediately as dynamic charts on the personal secreens & big screens.
11:00 | Zero-Overhead Close: The meeting adjourns. Signed PDFs containing attendance logs and protocols are automatically pushed to the secure archive. All outputs are automatically integrated into the used DMS system. No paper was printed; no remotes were touched.
Discover how HERA’s intelligent software layer integrates with your existing hardware setup to transform your meeting experience.